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The lexicon for your fleet

Welcome to our fleet lexicon! Discover numerous definitions – from A to Z – of the most important terms relating to vehicle fleets.

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Accident prevention regulations
- The Accident Prevention Regulations(UVV) are binding regulations of the German Social Accident Insurance (DGUV). They contain specific requirements for the prevention of accidents at work […]
Amortization
- Depreciation is a central concept in business accounting and also plays an important role in fleet management . It describes the loss in value of vehicles over time and has a direct impact on a company's accounting, tax burden and investment planning. What does amortization mean? Depreciation - also known as depreciation for wear and tear - refers to the distribution of the acquisition costs of a vehicle over its useful life. This means that the annual depreciation is recognized in the balance sheet and for tax purposes.
Example: If a vehicle is purchased for €40,000 and used for 6 years, the straight-line depreciation amounts to €6,666.67 per year. Depreciation types for vehicles Two main depreciation models are common in the vehicle fleet : • Straight-line depreciation. The acquisition value is distributed evenly over the normal useful life (e.g. 6 years for cars).
• Degressive Abschreibung. Höherer Abschreibungsbetrag in den ersten Jahren, fallend in den Folgejahren. Diese Methode ist steuerlich nicht immer zulässig und war zuletzt nur befristet erlaubt.
Legal basis Vehicles are depreciated in accordance with the Income Tax Act (§ 7 Para. 1) and are based on the useful lives specified by the tax authorities - in most cases: • Car: 6 year
• Truck: 9 years
• Electric vehicles: also 6 years, with special depreciation if applicable
Influence on fleet management • Cost planning: Depreciation allows costs to be calculated annually and planned into budgets.
• Investment decisions: The residual book value of a vehicle plays an important role in replacement purchases.
• Tax optimization: Depreciation reduces the taxable profit.
• Balance sheet clarity: The presentation of the actual vehicle value improves transparency.
Special features of leased vehicles As a rule, leased vehicles do not belong to the company. In this case, no traditional depreciation is applied, but the lease payments are recognized as operating expenses . Finance leases may have to be capitalized. Conclusion Depreciation is an indispensable tool in fleet controlling. It enables a realistic assessment of vehicle values, supports the planning of replacement investments and optimizes the tax burden. If you keep an overview of depreciation in your fleet, you can make more informed economic decisions.
Annual car
- When purchasing vehicles for the fleet, many fleet managers opt for annual vehicles. What exactly these vehicles are and what advantages and disadvantages you as a fleet manager should weigh up before buying [...]
Asset Tracking
- Asset tracking refers to the systematic recording, localization and monitoring of assets - especially vehicles, equipment and technical devices in a vehicle fleet. With the help of modern tracking technologies, companies can keep track of their mobile resources at all times. What is asset tracking? In asset tracking, physical objects such as vehicles, trailers, machines or tools are equipped with tracking systems that record information on their location, condition and use . The data is transmitted to a central platform in real time and evaluated there. They are often used: • GPS tracker
• RFID transponder
• QR or barcodes
• IoT sensors with LTE/5G connectivity
Areas of application in fleet management Asset Tracking is primarily used in the vehicle fleet for: • Vehicle tracking: Live tracking of the vehicle position
• Theft protection: Immediate alarm in the event of unauthorized movement
• Usage analysis: evaluation of downtimes, routes and mileage
• Maintenance planning: Automatic reminder when runtimes are exceeded
• Utilization control: Optimization of vehicle use in day-to-day business
Advantages of asset tracking in the fleet • Transparency: real-time data ensures full control over the inventory
• Efficiency: Better planning through knowledge of the position and status of assets
• Cost reduction: reduction of losses, downtimes and empty runs
• Security: Early detection of tampering or theft
• Sustainability: optimized routes and vehicle utilization reduce emissions
Conclusion Asset tracking is a key tool for modern fleet management. It not only enables seamless tracking and management of vehicles and equipment, but also actively contributes to efficiency, safety and cost-effectiveness in the fleet .
Authorization
- Registration is an important process that every vehicle has to go through. In this article, you will find out what you need to register your vehicle, how it works and how long it is valid for. With a [...]
Autonomous driving
- Autonomous driving is considered one of the most groundbreaking innovations in the mobility industry. It promises not only safety on the roads, but also more efficient traffic flows and a further step towards […]

Buildability test
- The so-called feasibility check is a central process in fleet management when it comes to deciding on new vehicles, drive types or usage concepts. Contrary to what the term initially suggests, it is not just about […]

Car Allowance
- Companies that want to ensure the mobility of their employees usually provide them with company cars or pool vehicles. Efficient pool vehicle management plays a decisive role in ensuring [...]
Car Policy
- A car policy forms the foundation of structured fleet management and provides clear guidelines for handling company vehicles. But what exactly is a car policy and why is it so important? [...]
Car subscription
- More and more companies and private individuals are opting for a car subscription as a modern alternative to traditional leasing or purchase models. But what exactly is a car subscription and what advantages does it offer? What is meant by [...]
Catalog of fines
- The catalog of fines is an important instrument of traffic monitoring. We explain which violations are regulated in the catalog of fines and what appeal options are available. The catalog of fines in Germany [...]
Charging infrastructure
- The charging infrastructure forms the technical basis for the use of electric vehicles in commercial fleets. Without a needs-based and powerful charging infrastructure, electromobility cannot be operated efficiently or […]
Charging management
- With the increasing electrification of company fleets, charging management is becoming a central component of modern fleet management. It ensures that electric vehicles are charged reliably and […]
Claims Management
- Damage management is a central component of fleet management and includes all measures related to vehicle damage - from damage assessment and repair to communication with insurance companies. The aim is to keep […]
Company bike
- The company bike is becoming increasingly popular as an environmentally friendly alternative to the company car. Companies are increasingly turning to this model to integrate sustainable mobility solutions into their fleet and […]
Company car
- A company car is an important part of many companies and offers employees and the self-employed an attractive opportunity to remain mobile for business and often also privately. What is a company car? A company car is […]
Company trip
- A business trip is a journey in a company vehicle that is used exclusively for business purposes. In contrast to private journeys or journeys between home and work, company journeys are fully part of the business-related use of a vehicle - and can therefore be clearly assigned for tax and organizational purposes. What counts as a company trip? Typical business trips in the corporate context are, for example: • Customer appointments or business trips
• Trips to service providers, workshops or authorities
• Material transports or deliveries
• Trips between different company locations
• Test drives as part of the fleet operation
Important: The journey must be for business purposes only. Even a small private detour (e.g. a short shopping trip) can change the classification. Company trip and logbook Precise documentation of business trips is essential for companies with logbooks. The following information is required: • Date and time
• Start and destination address
• Purpose of the journey (e.g. "Customer appointment at company XY")
• Mileage at departure and arrival
Complete recording is particularly important for the correct taxation of the non-cash benefit for company cars . Company trip vs. private trip Significance for fleet management In professional fleet management , the clear separation of journey types is crucial. This is the only way companies can: • Correctly comply with tax regulations
• Evaluate cost centers and vehicle usage
• Avoid misuse of company vehicles
Digital logbook solutions help to automatically categorize business trips and document them in a legally compliant manner. Conclusion Business travel is a central category in everyday business mobility. It forms the basis for tax accrual, cost control and compliance in the vehicle fleet. Proper documentation - whether manual or digital - is essential for every company that uses company vehicles.
Connected Car
- A connected car is a vehicle that has a permanent internet connection and can exchange data with other systems, such as the fleet software, other vehicles (V2V), the infrastructure (V2I) or external service providers. This intelligent networking is playing an increasingly central role in modern fleet management . What is a connected car? A connected car uses telematics systems, sensors and cloud-based services to record, transmit and evaluate vehicle data in real time. This includes, for example, GPS locations, driving behavior, fuel consumption, maintenance data or the status of assistance systems. This information can be synchronized directly with the central fleet system via interfaces (e.g. API). Advantages of networked vehicles in the fleet • Real-time monitoring: Current vehicle positions, routes, consumption or charging statuses can be called up at any time.
• Predictive maintenance: Maintenance requirements are recognized at an early stage and scheduled automatically.
• Efficient scheduling: better route planning thanks to live data and traffic forecasts.
• Driver evaluation: analysis of driving style, braking behavior or idling times to optimize driving safety and efficiency.
• Digital driver's license check and UVV management: automatic reminders and logs.
• Safety: accident detection, emergency call functions and theft protection through vehicle tracking.
Use in fleet management Connected cars enable automated processes in day-to-day fleet operations. In combination with modern fleet software , costs can be reduced, usage optimized and legal requirements easier to comply with. Especially for mixed fleets with electric, combustion and hybrid vehicles, networking creates the necessary transparency regarding consumption, range and charging status. Conclusion Connected cars are a crucial building block for future-oriented fleet management. They create the digital basis for managing fleets not only more efficiently, but also more safely and sustainably. Companies that rely on connected vehicles today are laying the foundations for automated processes, data-based decisions and long-term cost benefits.
Corporate car sharing
- Corporate car sharing offers companies a flexible and cost-efficient way of making optimum use of their vehicle fleet. But what is behind this concept and what advantages does it offer in fleet management? [...]

Dashcam
- A dashcam - short for dashboard camera - is a small camera that is installed in the vehicle to record videos while driving or when parked. The dashcam is becoming increasingly important in fleet management , as it helps to preserve evidence in the event of accidents and to optimize driver safety. What is a dashcam? Dashcams are usually attached to the windshield or dashboard. They continuously record what is happening on the road - sometimes with sound, GPS data and speed information. There are also models with a reversing camera, parking mode or automatic accident detection (G-sensor). Advantages of dashcams in the vehicle fleet • Preserving evidence in the event of accidents: Video footage helps to clarify the circumstances of accidents and resolve liability issues more quickly.
• Protection against fraud: Dashcams protect against manipulation, e.g. in the event of provoked rear-end collisions or false statements.
• Transparency and trust: Dashcams ensure safety during customer transportation or deliveries, especially in commercial freight transport.
• Proof of insurance: Some insurers accept dashcam videos for claims settlement .
Legal aspects In Germany, dashcams may generally be used, but the permanent and secret monitoring of traffic is not permitted. The following principles apply to legal permissibility: • Data economy: Data should only be stored for specific events (e.g. accident).
• No publication without consent: Dashcam recordings may not simply be posted online.
• Usability in court: dashcam videos can be admitted as evidence if they are proportionate and related to the occasion (BGH, 2018)
Use in the vehicle fleet Companies should regulate the use of dashcams in a binding manner, e.g. via a company car agreement. It is also important to inform drivers about the purpose, storage and access to the data. In combination with fleet software or telematics systems , the video footage can be usefully integrated into fleet management . Conclusion Dashcams offer a valuable opportunity for fleets to document accidents, minimize risks and simplify legal disputes. With a clear set of rules and data protection-compliant use, they represent a sensible investment in greater safety and transparency.
DGUV (Regulation 70)
- DGUV Regulation 70 is a central guideline for the safe operation of vehicles in companies. It is one of the regulations of the German Social Accident Insurance (DGUV) [...]
Digital tachograph
- The digital tachograph is the modern version of the tachograph and replaces the earlier analog devices. It is a legal requirement in many commercial vehicles within the EU and automatically documents driving and rest times, speeds and distances traveled. For companies, it is not only mandatory, but also an important tool for transparency and efficiency in fleet operations. Structure and use A digital tachograph consists of the device permanently installed in the vehicle and a driver card on which personal data is stored. Companies also receive a company card to access the stored data. Legal requirements The obligation to use is regulated in Regulation (EU) No. 165/2014: • All vehicles over 3.5 tons must be equipped with a digital tachograph.
• Since August 2023, the obligation also applies to light commercial vehicles from 2.5 tons in international traffic.
• The driver card must be read at least every 28 days, the device every 90 days.
• Data must be archived for at least one year and made available to the authorities on request.
• Companies are obliged to train drivers in the use of the system.
Advantages in fleet management In addition to compliance with legal regulations, the digital tachograph offers further advantages: • Clear transparency about driving behavior and vehicle utilization
• Early detection of rule violations
• Central data management through modern fleet software
• Optimization of tours and deployment planning
Conclusion Today, the digital tachograph is an indispensable tool for complying with social regulations in road traffic. In addition, its digital data basis enables the professional and efficient organization of vehicle fleets.
Driver's license check
- Regular driving license checks by the employer are a legally prescribed measure to safeguard companies and fulfil their owner obligations. As part of professional fleet management, it is essential in order to avoid legal risks and […]
Driving license classes
- Driving license categories are important categories when it comes to permission to drive a vehicle. In this article, you will find out what driving license categories are and what different driving license categories there are. [...]

E-Fuels
- E-fuels are considered a promising alternative to fossil fuels and are playing a growing role in sustainable mobility. In fleet management in particular, they can be a solution for reducing CO₂ emissions and at the same time [...]
Eco mode
- Eco mode is a driving mode setting in modern vehicles that is specifically geared towards fuel efficiency and environmentally friendly driving behavior. Through targeted interventions in the engine management, shifting behavior and other vehicle systems, eco mode helps drivers to reduce fuel consumption and CO₂ emissions at the same time. What does Eco mode do? If Eco mode is activated, the behavior of the vehicle changes in several areas: • Reduction of engine power: The throttle response is softer to promote fuel-saving acceleration.
• Early upshifting (with automatic transmissions) in order to drive in the more fuel-efficient speed range.
• Optimization of auxiliary consumers such as air conditioning or seat heating to reduce the engine load.
• Adaptation of the accelerator pedal: The response to accelerator pedal movements becomes slower to support smoother driving.
Advantages in the fleet Eco mode can lead to noticeable benefits, especially in company fleets with high driving volumes: • Fuel savings of up to 10 % possible - depending on driving style and vehicle type.
• Reduced wear on the engine and transmission thanks to smoother driving behavior.
• Positive environmental balance due to lower CO₂ emissions.
• Supporting sustainability goals within the company.
In combination with driver training or a mobility concept , eco mode can be part of a holistic strategy to reduce costs and emissions. When is Eco mode useful? Eco mode is particularly suitable for: • City and cross-country journeys with regular stop-and-go
• Long-distance trips without time pressure
• Vehicles with high fuel consumption or intensive everyday use
Eco mode is less suitable for situations in which full engine power or dynamic handling is required - e.g. when overtaking on the highway or on steep downhill gradients. Conclusion Eco mode is a simple and effective way to reduce fuel consumption and protect the environment - without any technical modifications. Consistent use offers potential savings, particularly in fleets, which have a positive impact on operating costs and sustainability targets.
Eco-Driving
- More and more companies are encouraging their drivers to adopt an ecological driving style. This not only helps to reduce costs, but also to meet environmental targets. What eco-driving is all about [...]
Electromobility
- Electromobility is becoming increasingly important and represents a sustainable alternative to conventional drives. Companies in particular benefit from the integration of electric vehicles into their fleet [...]
Emission standard
- The emissions standard determines how many pollutants a vehicle may emit. It is a central component of European environmental legislation and plays a particularly important role in the purchase, taxation and use of company vehicles. What is an emissions standard? Exhaust gas standards regulate the limit values for pollutant emissions such as nitrogen oxides (NOx), carbon monoxide (CO), particulate matter or unburned hydrocarbons. The aim is to improve air quality and reduce health and environmental pollution. In Europe, the so-called EU emission standards (Euro standards) are decisive - such as Euro 1 to Euro 6d. The higher the number, the stricter the requirements. Overview of the most important Euro emission standards Significance for the vehicle fleet The emissions standard has a direct impact on the vehicle fleet in several areas: • Tax classification: Vehicles with low emissions often receive tax concessions.
• Access to environmental zones: In many cities, only vehicles with certain emission standards are allowed to enter.
• Residual value and resale: Vehicles with a poor rating lose value more quickly.
• Subsidy programs: Electric and hybrid vehicles with a low-emission classification are often eligible for subsidies.
Why is the emissions standard important when choosing a vehicle? Choosing the right emissions standard has a strategic impact on costs , flexibility and sustainability. Anyone who purchases vehicles with outdated emissions standards today risks restrictions on road traffic or increased operating costs in the future. Conclusion The emissions standard is a decisive factor in fleet management. It not only influences a company's environmental footprint, but also tax benefits, access rights and economic decisions. Those who opt for modern, low-emission vehicles benefit in the long term - both ecologically and economically.
Emissions report
- An emissions report documents the climate-relevant emissions caused by the operation of a vehicle fleet , in particular CO₂ emissions. For companies that pursue sustainability goals or are subject to statutory reporting obligations, the emissions report is a key tool for transparency, analysis and optimization. What is an emissions report? An emissions report is a structured overview of all climate-damaging emissions that occur in connection with a company's vehicle fleet. These include in particular • CO₂ emissions from fuel consumption (tank-to-wheel)
• Indirect emissions due to electricity consumption (e.g. for electric vehicles)
• Upstream emissions from fuel production (well-to-tank)
Reporting usually takes place annually and is based on standards such as the Greenhouse Gas Protocol or DIN EN ISO 14064. Why is the emissions report important? An emissions report creates: • Transparency about the ecological footprint of the vehicle fleet
• a basis for sustainability reports in accordance with ESG standards
• a basis for GHG quota applications for e-vehicles
• Basis for decisions on compensation and reduction
• Support in communication with stakeholders
Components of an emissions report in the vehicle fleet • Number and types of vehicles (combustion, hybrid, electric)
• Fuel consumption by vehicle category
• CO₂ calculation according to recognized factors
• Development compared to previous year
• If necessary, measures for reduction or compensation
• Fleet strategy and emission reduction targets
Many modern fleet software programs now offer integrated functions for the automated creation of such reports. Who is obliged to report emissions? Currently, the obligation to report emissions mainly concerns: • Companies with a non-financial reporting obligation (CSRD)
• Companies that actively offset CO₂
• Organizations applying for funding in the area of sustainability
• Companies with publicly communicated climate targets
Conclusion The emissions report is far more than just mandatory documentation - it is a central control instrument for future-oriented fleet management. It provides the necessary data to understand ecological effects, define targets and strategically implement measures to reduce emissions. If you want to make your fleet climate-friendly, there is no way around the emissions report.
Employee Mobility
- Employee mobility encompasses all forms of transportation available to employees in the course of their work. It goes far beyond the classic company car and is increasingly seen as a strategic field of action in companies […]
Environmental badge
- There are 39 environmental zones in Germany that only vehicles with a green environmental badge are allowed to drive in. But what exactly is an environmental badge, how do you get one and how long is such a badge valid? We [...]

Fleet insurance
- Fleet insurance is a tailor-made insurance solution for companies that operate several vehicles in their fleet. It offers an efficient way of insuring all company vehicles under one policy, thus minimizing costs and administrative […]
Fleet Manager
- The fleet manager plays a central role in the company when it comes to the management, safety and cost-effectiveness of the vehicle fleet. What is a fleet manager? A fleet manager is responsible for the organization and management of […]
Fleet Software
- Managing a fleet of vehicles can be complex and time-consuming – this is exactly where fleet software comes into play. It supports companies in managing their fleet efficiently, legally compliant and cost-optimized. What is […]
Fuel card
- The fuel card is a practical and efficient means of payment for companies with their own vehicle fleet. It replaces cash and private credit cards at the petrol pump and enables transparent, centralized billing of fuel and vehicle-related expenses […]
Fuel cell vehicle
- Fuel cell vehicles (FC vehicles) often use hydrogen as an energy source and convert it into electrical energy in a fuel cell. This drives an electric motor - without any CO₂ emissions when driving. For companies with a sustainable focus, the use of such vehicles in the fleet can be a future-oriented solution. How a fuel cell vehicle works The focus is on the fuel cell, which combines hydrogen (H₂) with oxygen from the air in an electrochemical reaction to form water. This produces electrical energy that drives an electric motor. The only "exhaust" is water vapor - it could hardly be more emission-free. Advantages for the fleet • Emission-free operation: no CO₂, particulate matter or NOx emissions when driving
• Long range: up to 600 km and more depending on the model
• Fast refueling: hydrogen refueling only takes a few minutes - ideal for operational use
• Quiet operation: Pleasant driving experience and low noise levels
Challenges and restrictions • Infrastructure: Still low density of hydrogen filling stations, especially outside of metropolitan areas
• Acquisition costs: High purchase price compared to combustion and battery electric vehicles
• Hydrogen production: only so-called "green hydrogen" is truly climate-neutral - its availability is limited
• Maintenance: Specialized workshops and expertise required
Application scenarios in fleet operation Fuel cell vehicles are particularly suitable for: • Companies with a clear focus on sustainability
• Fleets with high daily mileage
• Logistics or transport companies that benefit from fast refueling
• Municipal and commercial fleets in public transport or long-distance use
Economic consideration Government subsidy programs, reduced operating costs and tax benefits can make their use worthwhile in the medium term - especially if the refuelling infrastructure is available in the surrounding area. Leasing offers or full-service models make it easier to get started with fuel cell technology. Conclusion The fuel cell vehicle is a promising alternative for companies that want to combine emission-free mobility with a long range and short service life. The technology is still in its infancy - but as the hydrogen infrastructure expands, it will also become increasingly interesting for fleet operations.
Fuel Management
- The vehicle fleet is one of the largest cost centers in many companies. Expenditure on petrol, diesel, etc. is particularly costly. Efficient fuel management is therefore essential. In this article [...]
Full-service leasing
- Full-service leasing is a popular form of financing in fleet management that goes far beyond pure vehicle rental. It offers companies a comprehensive solution for the use of vehicles – including maintenance, repair, insurance and […]

GHG quota
- The GHG quota (greenhouse gas reduction quota) is an attractive way for many companies with electric vehicles to generate annual revenue and at the same time make a contribution to climate protection. What is the GHG quota? The GHG quota is a statutory measure to reduce CO₂ emissions in the transport sector. Oil companies are obliged to reduce their CO₂ emissions every year. In order to meet this obligation, they can purchase so-called "quotas" from third parties - for example from operators of electric vehicles. If a company has electric cars in its fleet, it can market the emissions saved via registered providers and be remunerated. How does this work for companies? • Register vehicles: The registration certificates of the e-vehicles (Part I) are submitted to the service provider.
• Application: The service provider applies for certification from the Federal Environment Agency.
• Marketing: The GHG quota is sold to companies subject to quotas.
• Payment: The company receives an annual bonus per electric vehicle.
Depending on the provider and market situation, the payout is usually between €80 and €350 per year and vehicle. Which vehicles are eligible? ✅Battery electric vehicles (BEV) ✅Also e-light vehicles or e-scooters (depending on the provider) Plug-in hybrids (PHEVs) are not eligible for GHG quotas Important: Only vehicles registered to the company can be claimed - not private vehicles belonging to employees. Advantages for fleets • Additional revenue without expense
• Promoting sustainable mobility
• No costs for registration and payout (with most providers)
• Motivation to electrify the vehicle fleet
Especially for larger fleets with many electric vehicles, the GHG quota can have a noticeable impact on the budget. Conclusion The GHG quota offers companies a simple way to make financial use of their electromobility and reduce CO₂ emissions from the transport sector at the same time. It is an important component of modern fleet strategies, particularly in the context of sustainability and economic efficiency.
Green insurance card
- Many drivers traveling in other European countries always have their green insurance card to hand. But the card is no longer green and in many countries it is not even mandatory. Why it [...]
Gross list price
- The gross list price is an important key figure when it comes to the taxation of the private use of company cars. In this article, you will learn what the gross list price for company cars is, what it [...]

Holder liability
- Owner liability is a key issue in fleet management and concerns the legal responsibility of the vehicle owner – usually the company itself. It includes not only the operational safety of the vehicles, but also […]

Instruction
- Instruction in the vehicle fleet is a legally prescribed means of occupational safety. It serves to regularly inform drivers and users of company vehicles about applicable regulations, hazards and the safe handling of vehicles. Employers are obliged […]
International driving license
- An international driving license is an important document that allows you to drive a vehicle abroad. In this article you will find out where you need it, how to obtain it and what consequences [...]

Key management
- Key management is an often underestimated but central aspect of fleet organization. It ensures order, security and transparency in the use of company vehicles – especially pool vehicles or alternating vehicle use by […]
Kilometer leasing
- Mileage leasing is one of the most popular forms of leasing for company fleets. It offers clear contract terms, fixed rates and a high level of costing security. It is an ideal fleet financing solution for […]

Leasing
- Leasing is a proven form of financing in fleet management that gives companies access to vehicles without having to buy them outright. Instead of a high one-off payment, companies benefit from fixed monthly installments and […]
Load securing
- Load securing is an elementary component of commercial road transport and affects all companies with their own vehicle fleet. It serves to protect people, vehicles and the goods being transported. Incorrect or […]
Long-term rental
- In addition to purchasing or leasing vehicles, long-term car rental is an attractive alternative for many fleet managers. This is because it allows fleets to respond to increased vehicle requirements, for example [...]
Loss ratio
- The loss ratio is a key performance indicator in fleet managementwhen it comes to evaluating the profitability and risk assessment of company vehicles. It describes the ratio of damage incurred to running costs or […]

Main inspection
- Whether company car or pool vehicle, the main inspection is one of the mandatory appointments in the vehicle fleet. But how often do vehicles have to undergo a general inspection, what is checked and what happens if a vehicle fails? Here [...]
Maintenance & servicing
- The maintenance and servicing of vehicles is a central component of a professionally managed fleet. After all, only a technically flawless fleet guarantees safety, availability and cost-effectiveness […]
Mobility budget
- The mobility budget is an innovative concept in corporate mobility management. It replaces rigid company car models and offers employees more flexibility in their choice of means of transportation. The mobility budget is […]
Mobility management
- Mobility management describes all strategic, organizational and operational measures taken by a company to make business and employee-related mobility efficient, sustainable and needs-based. It combines […]

No-claims class
- Those who drive accident-free for many years are rewarded by the insurance company and have to pay a lower insurance premium. In this article, you will find out exactly what a no-claims bonus is, which [...]

Operating assets
- Business assets are all assets that serve the operation of a company on a permanent basis. These include machinery, real estate, IT equipment and, in particular, vehicles in the company fleet. The correct allocation to business assets has a decisive influence on taxation, depreciation and accounting. What are business assets? Necessary business assets include all goods that are predominantly - i.e. more than 50% - used for business purposes. Examples • Company vehicles that are regularly used for customer visits
• Machines and systems in production
• Office equipment and IT hardware
• Tools, inventories, factory buildings
Assets that are used for mixed purposes (private and business) are referred to as discretionary business assets if they are used at least 10% for business purposes and are voluntarily allocated to the business. Below this threshold, they are generally considered private assets. Business assets in the vehicle fleet In the vehicle fleet , this applies in particular to vehicles. These are considered business assets if they serve the company on a permanent basis and are predominantly used for business purposes. Consequences: • Capitalization in the balance sheet
• Depreciation over the useful life (generally six years for cars)
• VAT input tax deduction possible on purchase
• Consideration in the determination of profits
If a vehicle is partly used privately, this proportion must be recorded for tax purposes - e.g. using the 1% rule or a logbook. Significance for corporate tax The correct classification of vehicles and other goods as business assets is relevant for tax purposes: • Determination of profit: Only business assets influence the profit via depreciation, repair costs, etc.
• Value added tax: Input tax can only be deducted if the goods are assigned to a business.
• Income tax: Private use shares must be taxed as a non-cash benefit.
Conclusion Business assets form the economic basis of a company and have a significant influence on bookkeeping, accounting and tax obligations. Especially in fleet management , a clear and audit-proof allocation of vehicles to business assets is crucial for transparency, legal certainty and tax optimization.
Operating costs
- Operating costs are far more than just figures on a balance sheet - they are the engine that keeps a company's operations and fleet running. But what exactly is behind this term [...]
Operating license
- The operating license is an official document that confirms that a vehicle meets the legal requirements for use on public roads. Without a valid operating license, a vehicle may not be used on public roads - neither privately nor in a fleet. What is an operating license? The type approval is proof that a vehicle complies with the regulations of the Road Traffic Licensing Regulations (StVZO). It ensures that the vehicle is permissible in terms of safety, exhaust emission standards, noise emissions and technical equipment. A distinction is made: • General type approval (ABE): Applies to series-produced vehicles or vehicle parts.
• Individual operating permit: Issued for individually converted or imported vehicles.
• EC type approval: EU-wide recognition of vehicle types.
Significance for fleet management In the vehicle fleet, complete documentation and monitoring of operating licenses is essential to ensure legal security. Modifications to the vehicle - such as tuning or the installation of special equipment - can invalidate the operating license if these measures have not been approved and registered. Important tasks in the fleet: • Checking the validity of the operating license when taking over the vehicle
• Monitoring of technical changes and their registration
• Control of vehicle returns or purchases
Consequences of the expiry of the operating license If a vehicle is used without a valid operating license, there is a threat: • Fines
• Immobilization of the vehicle by the authorities
• Loss of insurance cover in the event of a claim
• Liability risks for the company or the fleet manager
Conclusion The operating license is a central component of road safety and legal protection in the vehicle fleet. Professional fleet management ensures that all vehicles comply with the applicable regulations and that a valid permit is always available for conversions or special equipment.
Outsourcing
- The term outsourcing describes the outsourcing of tasks, processes or entire company divisions to external service providers. The aim is to conserve resources, buy in expertise in a targeted manner and relieve […]

Pool car
- A pool vehicle is a shared vehicle within a company that is not permanently assigned to a specific person. It is available to several employees – usually for business trips, appointments or external assignments. As part of […]
Pool vehicle agreement
- A pool vehicle agreement regulates the use of shared company vehicles – so-called pool vehicles – within a company. It is a central component of legally compliant and efficient fleet management and […]
Procurement
- Procurement is an essential part of every company, as it lays the foundation for smooth processes. Whether vehicles, skilled workers or specialized software - strategic procurement ensures that [...]

Residual value
- Residual value is an important parameter in a vehicle fleet and essential for efficient fleet management. Here you can find out what residual value is, which methods can be used to determine it and what influences it [...]
Residual value leasing
- Residual value leasing is a common form of vehicle financing in the commercial sector. It plays an important role in fleet management as it enables companies to use vehicles at predictable conditions – but with a […]
Road safety
- Road safety is a central component of modern fleet management. It concerns far more than just the technical condition of individual vehicles - it describes the totality of all measures and regulations that ensure the safe operation of […]
Road traffic regulations
- The German Road Traffic Act (StVO) is the central set of rules for public road traffic in Germany. It regulates the behavior of road users and provides the legal basis for safe and orderly driving – both in a private […]

Summer tires
- Summer tires are specially developed for use in temperatures above 7 °C and are part of the basic equipment of every commercially used vehicle in fleet management. They offer optimum driving characteristics on dry and wet roads […]
Sustainability report
- A sustainability report (also known as a sustainability report) is a key corporate communication tool for systematically presenting environmental, social and economic performance. More and more companies are using […]
Synthetic fuels
- Synthetic fuels, also known as e-fuels, are considered a potential bridging technology on the road to climate-neutral mobility. They are an interesting option for fleet management - especially where the electrification of vehicle fleets is not […]

Tachograph
- The tachograph is a monitoring device permanently installed in commercial vehicles that automatically records vehicle and driver-related data. It is used to monitor driving and rest times, speed and distances driven and is a key element of road safety. At the same time, it supports compliance with labor law regulations in commercial goods and passenger transport. Functionality The tachograph is mandatory in trucks, buses and other vehicles with a gross vehicle weight of more than 3.5 tons. Modern variants, known as smart tachographs, have been standard for new registrations since 2019. They offer extended functions such as GPS tracking and the option of remote data readout by control authorities. Recorded data • Driving and rest times
• Speed and distance traveled
• Vehicle movements
• Driver changes and boarding and alighting times
• GPS positions (for new generation digital devices)
Meaning The tachograph ensures legal certainty, increases transparency in the transport sector and makes an important contribution to road safety. By precisely recording driver data, companies can avoid infringements of the rules and manage their fleet more efficiently.
Telematics
- Telematics is a key technology in modern fleet management. It combines telecommunications and IT to record, transmit and evaluate vehicle data in real time. This allows operational processes to be optimized, costs to be reduced and fleet safety […]
Tire management
- Tire management is one of the most important tasks in a vehicle fleet. After all, tires have a direct influence on fuel consumption and the road safety of vehicles. In this article you will learn how [...]
Turn assistant
- The turning assistant is a technical assistance system that is used particularly in commercial traffic to prevent accidents when turning right. It primarily protects pedestrians and cyclists who are in the blind spot and can easily be overlooked by drivers of large vehicles. What is a turn-off assistant? A turning assistant supports the driver when turning by monitoring the area to the side of the vehicle. If a collision with a road user is imminent, the system warns the driver - depending on the equipment - visually, acoustically or even by intervening in the vehicle (e.g. automatic braking). The system is particularly relevant for: • Truck
• Buses
• Transporter
• Municipal vehicles
• Other commercial vehicles with restricted visibility
Why is the turn-off assistant important? Particularly in urban areas, serious or fatal accidents happen time and again when turning off because cyclists or pedestrians in the blind spot are not recognized in time. The turning assistant helps to actively prevent such accidents - and thus save lives. Technical functionality A turning assistant usually works with the vehicle: • Radar or ultrasonic sensors
• camera systems
• Combinations of both
These monitor the passenger side of the vehicle and detect moving objects. The driver is warned immediately in the event of danger. Legal regulations and retrofitting Since 2022 , all newly type-approved trucks and buses in the EU must be equipped with a turning assistant. Since 2024 , the obligation has applied to all newly registered vehicles in these classes. There are funding programs for retrofitting existing vehicles, for example via the Federal Office for Goods Transport (BAG). Retrofitting is particularly worthwhile for commercial fleets for liability reasons. Advantages for the fleet • Increasing road safety
• Reducing the risk of accidents
• Legal certainty and compliance with legal requirements
• Positive public image through responsible action
Conclusion The turn-off assistant is an indispensable safety system in the modern vehicle fleet. It not only protects other road users, but also companies from high costs and damage to their image. Retrofitting is technically feasible, eligible for subsidies and sends a strong signal for more responsibility in road traffic.

Vehicle Fleet
- A fleet comprises all vehicles available to a company or organization – regardless of whether they are cars, vans, trucks, e-vehicles or special vehicles. The aim of professional fleet management is to make mobility […]
Vehicle identification number
- Every vehicle has it: the unique vehicle identification number. In this article, we explain the meaning of the VIN, its structure and why it is so important in the vehicle fleet. The vehicle identification number [...]
Vehicle inspection
- Regular vehicle inspections are essential for the safety and smooth operation of a vehicle fleet. Companies are obliged to inspect their vehicles at fixed intervals in order to prevent accidents [...]

Wallbox
- A wallbox is specially developed for charging electric vehicles and enables charging at home or at work. Here you can find out exactly what a wallbox is, how it works and whether a wallbox [...]
Way to work
- The journey to work, often defined as the distance between home and the first place of work, plays an important role in fleet management and company car use. Tax regulations, in particular for [...]
Winter tire obligation
- Winter tires are essential for safe driving in winter weather conditions. Here you can find out what the winter tire requirement is, when it applies and the consequences of failing to comply with the [...]
Winter tires
- As soon as the temperatures drop, the right tires in the fleet play a decisive role in the safety and usability of the vehicles. Winter tires are not just a recommendation, but are required by law under certain conditions - especially for […]

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